Embed an Image in Microsoft Outlook Email Campaigns

Do you know how to embed an image in Microsoft Outlook Email? For example, you can embed  flyer image within the body of your email instead of attaching as an attachment. Here’s your step by step instructions to do so.

Attaching an image means it will come as an attachment with the sent email and you have to manually open attachment by double clicking on it. Embedding an image means that the flyer image is visible in your email when you open the email without having to click on the image to get it to open.

Just remember, Microsoft Outlook does have a minimum of emails you can send out at once. If you are trying to use Outlook as your mass email campaign program, you may have to break up your email list in sections for the emails with your embedded images to go through. Here we go!

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1. Your images to embed must be a .jpg or .gif file. No .pdf files will embed.

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2. Make sure your .jpg file or .gif image file is saved on your computer somewhere – desktop, my documents – where ever you can find later.

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3. Start a “new” email.

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4. Take your mouse, place cursor in the body of your email and click once {as if you were going to start typing but don’t start typing yet}.

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5. Once cursor is in body of email, go to top bar menu of options and choose “Insert” and then “Picture…”

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6. A window titled picture will open. Choose “Browse” to locate the file to embed.

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7. Go locate where you saved the .jpg or .gif file on your computer. Once you find it, select it and choose “Open”.

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8. The picture box will return. Enter text that explains what your image is in the  “Alternate Text” area of this box. Then choose “Ok”.

SIDENOTE: Why is it important for you to include alternate text? One important reason is – if the email receivers email is set not to automatically view pictures – the text will appear instead of image. In this case, the receiver just has to click on the image and choose to show the images.

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9. Your image should appear within the body copy of your email. Add any text you may want to email and then hit send.

Viola! Happy Embedding!

If this helped you, let me know by leaving a comment!